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Borrowing rules/Terms and conditions of use at Örebro University Library

By this agreement, you agree to comply with the rules below and give your consent to Örebro University Library processing your personal data for you as a user.

The borrowing rules may be subject to revision and you are obliged to keep yourself informed of any changes. Revisions will be published on the University Library website where the latest version will be available.

General

  • Library cards can be issued to anyone over 18.
  • Students at Örebro University activate the library card feature on their university card via the student portal Studenttjänster on the university website.
  • Members of staff at Örebro University and Region Örebro County, as well as members of the general public, can have a library card issued on presentation of a valid photo ID.
  • The library card is a personal document. You are responsible for making sure it is not used by anyone but yourself.
  • The library sends all messages via email. The library does not agree to sending out reminders of overdue loans.
  • You must notify the library of change of address and lost library cards. For the university card, the university’s rules on notifying change of address and loss of cards apply. Members of staff and the general public shall notify the library.

Borrowing

  • All loans must be registered in a lending machine or at the help desk.
  • You are responsible for returning books on time.
  • You are obliged to keep yourself updated on the loan period for your books.
  • You are not allowed to highlight any text or make any notes in the library books.

Loan periods, overdue fines and reservations

  • Course books: There is a 7-day loan period. The overdue fine is SEK 10 per book per day. The maximum loan period is 1 year, provided no reservations have been made.
  • Course reference books: There is a 1-day loan period. The overdue fine is SEK 100 per book per day. Loans of course reference books may not be renewed nor can course reference books be reserved.
    Main library: Books must be returned before closing time on the same day as they were borrowed.
    Medical library: Books must be returned before closing time on the following weekday after they were borrowed.
    School of Hospitality, Culinary Arts and Meal Science Library: Books must be returned when the library opens on the following weekday.
    Course reference books must be returned to the library from where they were borrowed.
  • Other items: There is a 21-day loan period. The overdue fine is SEK 10 per book per day. The maximum loan period for students and the general public is 1 year, provided no reservations have been made. The maximum loan period for members of staff is 2 years, provided no reservations have been made.
  • Renewal: If there is no reservation on the borrowed books, these loans are automatically renewed for another period when the current loan period expires. Renewal is only possible if the maximum loan period has not been reached, if your card has not been blocked for loans, or if your account has not expired.
  • Books returned in the drop box outside the libraries will be registered on the following day.
  • Books on loan can be reserved, with the exception of course reference books. Members of staff at Örebro University and Region Örebro County can also reserve books that are not on loan.

 

Payment of overdue fines and books lost

  • If your unpaid overdue fines exceed SEK 100, your library card will we blocked and you will no longer be able to borrow, renew loans or request any interlibrary loans. Part-payment of overdue fines is not accepted. Payment may be done digitally via the University Library website, at one of the libraries, or via invoice. Contact the library for an invoice.
  • If the book has not been returned on time or it has been damaged, you are liable to pay a replacement fee and will be invoiced a flat-rate sum. For full details, see the University Library website.
  • If the item on loan is returned after the invoice has been issued, the invoice will be cancelled but the overdue fine must be paid.

Interlibrary loans

  • Students and staff at Örebro University and Region Örebro County can request books and articles on interlibrary loan from other libraries or archives.
  • Only material requested for research or study purposes can be issued as interlibrary loans.
  • Items that are available at the University Library cannot be requested from other libraries.
  • Interlibrary loans within the Nordic countries are free of charge. For copies of articles and some other material, a fee will be payable in accordance with the price list on the University Library website.
  • The loan period for interlibrary loans varies depending on the lending library’s loan periods.
     

Distance students

There is a special loan service for distance students at Örebro University. The loan period is extended with a further 6 days in order to allow for postal services. This service is only available to students with a registered postal address outside Örebro municipality.

 

Use of the library’s electronic resources

For use of and access to the library’s databases, electronic journals, books and other electronic material, special terms and conditions apply. You are obliged to follow the licence terms and conditions for electronic resources. Information can be found on the University Library website. Common for all resources is that printing and downloading of digital resources is only permitted for personal, non-commercial study or research purposes.

 

Use of computers

The use of library computers is covered by the university’s terms and conditions for computer use as well as by the ethical rules laid down by SUNET.

 

Rules of conduct

The University Library is a place of work for students, members of staff and other visitors. Rules of conduct can be found on the University Library website.

 

Access to library denied

Anyone who repeatedly violates the library rules and disrupts the activities on library premises may be denied access to the University Library. Students may be denied access under the provisions on suspension as laid out in the Higher Education Ordinance (SFS 1993:100), Chapter 10, Section 1, point 3. Decisions on suspension are made by the Disciplinary Committee at Örebro University.

 

Secrecy provisions

The library is bound by the secrecy provisions laid out in the Public Access to Information and Secrecy Act (2009:400), Chapter 40, Section 3 regarding all register information about individuals’ loans, reservations or other kinds of orders, and the use of information technology.

 

Processing of personal data

Personal data is processed in accordance with the General Data Protection Regulation, GDPR (EU regulation 2016/679). For the library to manage loans made at the library, all borrowers must submit certain data. The data collected by us are name, email address, personal identity number, phone number and address. This data will also be used to invoice overdue fines and lost books. The information is accessible by the library staff using an online storage service. In the case of overdue fines, collected data are also shared to Örebro University Finance Office. Collection agencies get access to the data in the event of non-payment of an invoice. The collected information will be deleted when the borrower is no longer considered active. You have the right to know which data is stored about you, to access it or have it deleted in accordance with information on the university website.

 

Approved by the library director to enter into force on 2019-08-26.