Erasmus+ traineeship grant

Countries that are eligible are divided into three categories:

• Europe
• Outermost Regions
• Overseas Countries and Territories

To be eligible for the Erasmus+ grant, the following conditions must be met:

• If you are conducting data collection, there must be an academic reason for traveling to your host country/host organization. For example, your research question may relate to how certain matters function in the host country compared to Sweden.
• You must be registered on a thesis course at Örebro University at the time of your mobility.
• You cannot receive other funding from the EU or the Swedish Council for Higher Education (UHR) for the same activity.
• You are responsible for arranging your data collection at an organization in a country or region approved by the European Union. Placement at EU institutions, EU bodies, or organizations managing EU programs within the framework of Erasmus traineeships are not permitted, in order to avoid possible conflicts of interest and/or double funding. Placements at higher education institutions that are primarily funded by EU funds are also not allowed.
• Your data collection plan must be approved by the person responsible at your department. The activity must be carried out within the framework of a course syllabus and be credit-bearing.
• You must carry out the entire activity at the same company/organization. If the company/organization operates in several locations, the activity may take place in multiple locations, but for at least two months per location.
• You must carry out your activity full-time for 2–12 months. The minimum duration is 60 days. Note that one month is calculated as 30 days, regardless of the actual number of calendar days in the month. Contact the International Office if you are unsure whether you meet this criterion.

If you are awarded the grant, before your activity you must:

• Submit a fully completed and signed scholarship contract, Grant Agreement for Erasmus+.
• Before your mobility, you will receive access to a language test (Online Language Assessment test) to assess your language proficiency, as well as access to a language portal with digital course modules. This is optional but recommended.

If you are awarded the grant, after completing your activity but before you can receive your second payment, you must:

• Complete an electronic survey, the Erasmus Participant Report.
• Submit your Certificate of Attendance to the International Office.
   
   
   

The Erasmus+ grant is a supplementary grant intended to cover the additional costs during your activity, for example travel and accommodation. The amount of the grant is determined by the country you are traveling to and the number of days you are away.

To be eligible for the grant, you must stay abroad for at least 60 days. Within Erasmus+, one month is calculated as 30 days, regardless of the actual number of calendar days in the month.

• For the starting month, the number of days is counted from the start date up to and including the 30th.
• For full months, 30 days are counted.
• For the final month, the actual number of days is counted, unless the mobility period ends on the last day of the month, in which case 30 days are counted.

Grant amount from 2025/26*

*The amounts are determined by the Swedish Council for Higher Education (UHR).

Travel grant**

In addition to the regular grant amount, a one-time travel grant is also provided. The amount of the travel grant is determined based on the distance between Örebro University and the receiving organization, in accordance with the distance calculator of the European Commission.

**The amounts are determined by the Swedish Council for Higher Education (UHR).

The application can be submitted at any point between August 1 and May 31 and has to be submitted to exchange@oru.se at least 6 weeks befroe your activity. 

If you are planning on collecting data for your thesis, you need to know if you are going to write your thesis alone or with a classmate. Sometimes you need to find a supervisor and sometimes you'll be handed one, depending on which programme you are studying. 

Present your idea for the thesis for your supervisor. Remember that to eb eligible for the grant, there has to be an academic reason to do the data collection abroad. 

When your supervisor has approved your idea, you can contact different organisations or companies where you would like to collect the data to see if they can host you. The organisation that hosts you also needs to provide a supervisor for your mobility period. If the organisation approves of this and your supervisor at Örebro University has approved this, you can move forward with the Erasmus+ application.

You scan the signed application to exchange@oru.se when all three parties have signed your application.

The Erasmus+ grant is paid in two payments. Before your mobility, you will receive a first payment of 70% of the total grant amount. The second payment, the remaining 30%, is paid after your mobility once you have:

• Submitted your Certificate of Attendance confirming that you have completed your mobility.
• Completed the survey “Erasmus Participant Report” sent to your email.
• It takes at least three weeks from the time you submit the documents above before the payment is made to your bank account. Both payments will be made in euros.

Extension of mobility

If your mobility period is extended beyond the dates stated in your Grant Agreement (GA), you must contact exchange@oru.se to request an extension. This must be done at least one month before the approved end date stated in your GA. You will then receive a form to sign. The form is an amendment to your existing GA and must be submitted no later than two weeks before the approved end date in the GA.

Please note that you cannot receive funding for more days than those stated in your GA, even if the form “Confirmation of Study Period” indicates additional days. In that case, you must have requested an extension of your mobility according to the instructions above.

Shortened mobility (more than 5 days)

If the actual study period is shorter (by more than 5 days) than stated in your application, the difference will be deducted from the final 30% payment. If this amount is insufficient, you will be required to repay the remaining amount, and a repayment claim will be sent to you by email.