Erasmus+ short traineeship grant

Countries that are eligible are divided into three categories:

• Europe
• Outermost Regions
• Overseas Countries and Territories

To be eligible for the Erasmus+ grant, the following conditions must be met:

• If you are conducting data collection, there must be an academic reason for traveling to your host country/host organization. For example, your research question may relate to how certain matters function in the host country compared to Sweden.
• You must be registered on a thesis course at Örebro University at the time of your mobility.
• You cannot receive other funding from the EU or the Swedish Council for Higher Education (UHR) for the same activity.
• You are responsible for arranging your data collection at an organization in a country or region approved by the European Union. Placement at EU institutions, EU bodies, or organizations managing EU programs within the framework of Erasmus traineeships are not permitted, in order to avoid possible conflicts of interest and/or double funding. Placements at higher education institutions that are primarily funded by EU funds are also not allowed.
• Your data collection plan must be approved by the person responsible at your department. The activity must be carried out within the framework of a course syllabus and be credit-bearing.
• You must carry out the entire activity at the same company/organization.
• The traineeship or studies must include a physical mobility period in the host country lasting 5–30 days.
• The traineeship or studies must also include a virtual component organized by the host organization, with clear learning objectives and outcomes. The length of the virtual component is flexible and can be carried out before, during, or after the mobility period.
• The entire mobility must correspond to at least 3 ECTS credits and be recognized by Örebro University.

If you are awarded the grant, before your activity you must:

• Submit a fully completed and signed scholarship contract, Grant Agreement for Erasmus+.
• Before your mobility, you will receive access to a language test (Online Language Assessment test) to assess your language proficiency, as well as access to a language portal with digital course modules. This is optional but recommended.

If you are awarded the grant, after completing your activity but before you can receive your second payment, you must:

• Complete an electronic survey, the Erasmus Participant Report.
• Submit your Certificate of Attendance to the International Office.
   
   
   

The Erasmus+ grant is a supplementary grant intended to cover the additional costs during your activity, for example travel and accommodation.

The grant is based on the number of days you carry out your studies on site in the host country, as well as, if applicable, one travel day before and one travel day after the mobility period. Travel days that coincide with the first or last day of studies are not counted as travel days, and travel days are not included in the minimum required number of days (5 days). The grant is only awarded for the physical mobility period.

• EUR 79 per day up to and including day 14.
• EUR 56 per day from day 15 onwards (up to a maximum of 30 days).

Travel grant**

In addition to the regular grant amount, a one-time travel grant is also provided. The amount of the travel grant is determined based on the distance between Örebro University and the receiving organization, in accordance with the distance calculator of the European Commission.

**The amounts are determined by the Swedish Council for Higher Education (UHR).

The application can be submitted at any point between August 1 and May 31 and has to be submitted to the International Office at exchange@oru.se at least 6 weeks before your activity. 

If you are planning on collecting data for your thesis, you need to know if you are going to write your thesis alone or with a classmate. Sometimes you need to find a supervisor and sometimes you'll be handed one, depending on which programme you are studying. 

Present your idea for the thesis for your supervisor. Remember that to eb eligible for the grant, there has to be an academic reason to do the data collection abroad. 

When your supervisor has approved your idea, you can contact different organisations or companies where you would like to collect the data to see if they can host you. The organisation that hosts you also needs to provide a supervisor for your mobility period. If the organisation approves of this and your supervisor at Örebro University has approved this, you can move forward with the Erasmus+ application.

You scan the signed application to exchange@oru.se when all three parties have signed your application.

The Erasmus+ grant is paid in two payments. Before your mobility, you will receive a first payment of 70% of the total grant amount. The second payment, the remaining 30%, is paid after your mobility once you have:

• Submitted your Certificate of Attendance confirming that you have completed your mobility.
• Completed the survey “Erasmus Participant Report” sent to your email.
• It takes at least three weeks from the time you submit the documents above before the payment is made to your bank account. Both payments will be made in euros.