Opening hours, keys and access cards

University opening hours

Decisions on the opening hours of university buildings are made by the head of Campus Services.

Information on opening hours is available on the university’s internal and external websites and is posted at the main entrances to the buildings. As deviations may occur, students and staff are advised always to have their access card available.

Students with access cards have access to certain university buildings outside normal opening hours. Staff have access to premises around the clock with their access cards.

The university’s security guards will remove persons who are not authorised to be in university premises.

Keys

Keys are used for access to many of the university’s premises. Each school and department/office must appoint a key and access card administrator responsible for ordering keys. All keys are personal and must be signed for.

As far as possible, the university should avoid issuing keys to students. The access system and code locks should be used to meet students’ need for access to specific premises.

The handling of keys with extended access rights – i.e. keys giving access to many facilities or premises with particular security requirements – is subject to special security requirements and a special receipt procedure.

Access cards

Staff and students, as well as external tenants, are provided with access cards. Ordering of access cards is handled by the key and access card administrator at each school/department/office or equivalent. The head of school/department/office, or equivalent, decides who is to be given access to the premises rented by the school/department/office. Where premises are shared by several organisational units, managers decide in consultation with one another.

Access rights on students’ University Cards are based on their programme of study. In addition to basic access, a school may decide that an individual student should be given access to, for example, certain laboratories, computer rooms, studios, etc.

The access card is personal and may not be transferred to another person. The holder is responsible for all use of their access card, and a lost card must be blocked immediately. All use of the card is logged, and any improper use is investigated and reported to the police. Letting unauthorised persons into university premises is not permitted.