For the principal supervisor
As the main supervisor, you must submit documentation for the head of department's proposal for a public defence.
The regulations for public defences are collected in the document Information on proposals and decisions on the public defense of a doctoral thesis (pdf)
You do this by downloading the Word document below (“Supporting document for the proposal for the public defence of a doctoral thesis”).
Please note that you need to open the document and save a copy locally on your computer before filling it in. Click “Download file” at the top of your browser. Once saved, complete the form and save it again.
If you are using a Mac, open the file in Word (the desktop app), not in your web browser (Word Online). Otherwise, some form fields may not be editable.
The completed document should then be sent by email to the doctoral education administration (email addresses are provided on the last page of the document).
If you have started the work of compiling information and attachments according to the instructions for web forms below, you can fill in the web form instead of the word document.
Web form
The web form below can be used as an alternative to the word document for some time to come, for main supervisors who have started compiling the information according to the instructions below but have not yet completed and submitted the form. Required attachments are uploaded on the final page. Note that if you close the browser, any text you have entered will not be saved in the web form. You should therefore make sure you complete the whole document once you have started.
Important tip! Save all information and attachments in a separate folder on your computer, making it easy to upload them once you are working in the web form. If at a later stage, supplementary information would be requested, you may need to provide the information and upload the attachments again (see the section If supplementary information is required below). The files should be named to clearly reflect their content.
The following attachments will be required:
- minutes or other written statement from a quality review (e.g. mid-way review);
- grounds for the proposal of external reviewer and examining committee (incl. substitutes);
- assessment on conflicts of interest for the persons proposed in relation to the doctoral student and supervisors;
- list of papers (when the thesis is a compilation thesis);
account of any changes made to the thesis as a result of comments received in the quality review; - account of the doctoral student's contributions when paper/doctoral thesis has been co-authored with another person;
- special grounds. If, according to guidelines, special grounds are required for a certain decision, an account of these grounds must be provided in this document;
- any consultation with the dean, i.e. if a consultation has previously taken place that affects the decision on the public defence, such consultation must be accounted for in this document; and
- (for the Faculty of Medicine and Health only) an account of the relation of current ethical approvals to the completion of the research project. Note! As the Faculty of Medicine and Health requires an ethics review of the project prior to the public defence, provision of the following standard text is sufficient: “Refer to submitted documentation for ethics review prior to the public defence”.
A summary of the completed web form and uploaded documents is generated automatically via the email address provided in the web form by the principal supervisor, with a copy to the research study administration team.