What to do before you start your employment

Örebro University uses the bank Danske bank for salary payments. Depending on what kind of account you have, there are different routines for your payment.

If you move here from another country, make sure to notify Human Resources (HR) when you get a Swedish address. This is to avoid technical issues with your salary payments. 

If you are here for more than a year, you should register in the Swedish population register at the Swedish tax agency. When you do, you will get a Swedish personal identity number. It is important that you notify HR when you get your personal identity number. 

Registration with authorities

Örebro University currently has collaboration with Örebro Service Office – a unique collaboration between several Swedish government agencies. Get help with population registration, ID cards, social insurance registration and other practical matters. Read more and book your appointment.
Registration with authorities

For more information about practical issues when moving to Sweden, see our Guide for International Staff

Örebro University uses the bank Danske bank for salary payments. Depending on what kind of account you have, there are different routines for your payment.

Guidance to opening a Swedish bank account

Örebro University’s paying bank is Danske Bank. You need to submit your bank account information on Danske Bank’s website to deposit your salary into your bank account.

If your account isn’t registered with Danske Bank, your payment will be sent as a giro form by post to your home address. The giro payment order can be cashed at your bank or a shop/agent offering coupon redemption/settlement.

New payee registration

As a new employee, you must register as a new payee for Örebro University before logging in to register your bank account. You only need to do this once before your first payday. See “Report/change your bank account information” to change your bank account information.

  1. Visit www.danskebank.se/lonetjanst (in Swedish).
  2. Select the blue button “Logga in” in the middle of the page.
  3. At the bottom of the page, select the “Registrera dig här” link under the heading “Ny betalningsmottagare?”.
  4. Fill in your Swedish personal ID number (personnummer), email (e-post) and the Örebro University customer number (kundnummer) 79154.
  5. To continue, you must consent to the processing of your personal data. Tick to consent to your data being processed by Danske Bank A/S to continue.
  6. Select the button “Skicka”.

Report/change your bank account information

If you have e-IDENTIFICATION (e.g. mobile bank ID)

  1. Go to www.danskebank.se/lonetjanst

  2. Select the blue button “Logga in” in the middle of the page.

  3. Choose which BankID you use (on your device/on another device/file or card) and enter your personal ID number (YYYYMMDDXXXX). Then, select the blue button “Fortsätt” to continue. Use BankID to identify yourself.

  4. Select “Min Profil” to the left. Then select “Visa” under the blue heading “Kontouppgifter”.
    Register your bank account information, “clearing-/kontonummer”. To save, select the grey button “Spara”.

    Options:
    Select the grey button “Ta bort” to remove your account information.
    Select the grey button “Byt till utländska kontonummer” to enter a foreign bank account number.
    Select “Logga ut” at the top left of your screen to log out.

If you do not have e-IDENTIFICATION

  1. Fill in the form “Account for payment of wages at Danske Bank – Swedish bank account” or “Account for payment of wages at Danske Bank – foreign bank account”, which you can find on Inforum.
  2. Upload the form to payroll support: https://cloud.oru.se/s/jjmndKQKzaaRABb

More information
Form “Account for payment of wages at Danske Bank – Swedish bank account”
Form “Account for payment of wages at Danske Bank – foreign bank account” 

If you don't have a Swedish bank account, we can transfer your salary to your foreign account. For us to do this, use the form below and send it to Human Resources. When you open a Swedish bank account, we can change the information in the system.

Upload the form to https://cloud.oru.se/s/jjmndKQKzaaRABb

Guidance to opening a Swedish bank account

Form “Account for payment of wages at Danske Bank – foreign bank account” 

In connection with starting your employment, you need to send a provisional tax assessment card (Skattesedel) to HR. This can be obtained from the Swedish Tax Agency (Skatteverket).

Upload it here: https://cloud.oru.se/s/jjmndKQKzaaRABb

If you are relocating to Sweden or if you in addition to Örebro university have another employer outside of Sweden, you need to contact The Swedish tax agency and register for preliminary A-tax, or to apply for special income tax for non-residents (SINK). The Tax Agency needs to reach a decision on whether you should pay preliminary A-tax or SINK so that Örebro university can deduct tax accordingly. Inform HR about the decision.

When you visit a service center to apply for a personal number and have not yet registered for A-tax or applied for SINK, you should be able to apply there.

You can start your employment before the Tax Agency has reached a decision on A-tax or SINK.

SINK

If you will be staying in Sweden for a short period, less than 6 months, you can apply for special income tax for non-residents (SINK). Read more about SINK at Skatteverket. Contact lonesupport@oru.se if you have questions.

Links

New in Sweden and will be employed here | Skatteverket

SINK – special income tax for foreign residents | Skatteverket

Foreign citizens whose work include specialist tasks or who receive a monthly salary over a certain level may be eligible for tax relief on income earned in Sweden. The tax relief means that only 75 per cent of the income is taxed. Applications for tax relief are considered by the Taxation of Research Workers Board.

Conditions

Certain basic conditions must be met for the Taxation of Research Workers Board to examine whether an employee is eligible for tax relief.

  • The employee may not be a Swedish citizen.
  • The employee may not have been a resident of Sweden or had their “habitual place of abode” (as a rule at least six months) in Sweden at any time during the last five calendar years prior to the year when they start working in Sweden.
  • At the time of application, the intention must be for the employee to stay in Sweden for no longer than seven years.

The application must have been submitted to the Taxation of Research Workers Board no later than three months after the date the employee began working in Sweden.

Two application categories

There are two application categories for tax relief.

In the first category, the application is based on the employee’s remuneration level. What is examined is only whether the contracted remuneration for the work in Sweden reaches a certain specified level each month. Here, duties, qualifications and similar have no bearing on the employee’s eligibility for tax relief.

If the employee’s remuneration does not, however, reach the specified level, the employee must in the eyes of the law be an “expert”, “researcher” or “other key person” to be eligible for tax relief. What is considered here is, among other things, the expertise required for the role or the significance to the organisation of the work involved, as well as the employee’s qualifications and experience.

Guidance on the assessment of eligibility for researcher’s tax relief

To be considered a “researcher”, the employee must have a role that involves specialist research or development duties of such a specialisation or at such a level of expertise that there are considerable difficulties recruiting staff meeting those requirements within Sweden.

Specialist research duties here refer to autonomous research at a certain level. It normally means that the employee must have developed their research competence for another 1–2 years following the completion of their PhD.

Application

The application is made by the employee or the employer (school) no later than three months after the employee has started working in Sweden.

For an application for tax relief for researchers, the school is required to supply a detailed description of the duties associated with the position, and of the difficulties in recruiting individuals within Sweden who possess the relevant competence or specialisation.

A detailed description of the attachments to be submitted can be found on the Taxation of Research Workers Board’s website.

Learn more at:
https://forskarskattenamnden.se/andra-sprak/taxation-of-research-workers-board

If you have any questions, contact Human Resources.

If you are relocating to Sweden or if you in addition to Örebro university have another employer outside of Sweden, you need to contact Swedish Social Insurance Agency (Försäkringskassan), or equivalent in other country, regarding whether you should be insured in Sweden or not.

When working in more countries than one, the Social Insurance Agency issues a certificate showing what country’s social security system you are covered by. If you are not covered by the Swedish Security system according to an A1 certificate its important that you send that information to HR (lonesupport@oru.se) so Örebro university can pay employer contributions to the right country.

Read more about social insurance in our Guide for International Staff

Link

Work in Sweden - Försäkringskassan (forsakringskassan.se)

To be able to use IT services at Örebro University, you must activate your ORU account.

Activate your ORU account here

With your ORU account, you will have access to, for example Örebro University's intranet Inforum and the payroll system Primula.