Public defence - hybrid
The public defence of a doctoral thesis at ORU takes place on site and in person. However, when necessary, it is possible for one or more of the participants with an official role in the public defence to take part by remote means; in a so-called hybrid public defence.
The aim is that all those with a given role at a public defence should, whenever possible, attend in person at the time of the public defence. That said, long travel distances can be associated with challenges, both from an environmental and a time perspective. Thus, in order to encourage participation from international opponents and examination committee members, the dean can give them the option to take part by remote means.
Public defence, with IT support
The IT department offers different options for support in conjunction with a public defence.
Start-up help
Irrespective of whether all of those involved in the public defence are taking part on site or someone is taking part by remote means via Zoom, the IT department offers start-up help. This involves an AV technician coming to the booked hall in plenty of time before the public defence is due to start and being there at the start, to ensure that all technology in the room is working and in order. Once that is done, the AV technician will leave the hall, but can be reached via the usual support channels.
Start-up help is booked via: avsupport@oru.se or by phone at 3250, choose button 2.
Run-through of the technology, with participants who are taking part by remote means, prior to a public defence
If your public defence will involve an external reviewer or members of the examining committee taking part by remote means, you can book an appointment with an AV technician and get a run-through of the technology-side of things in preparation for the public defence. To ensure that an AV technician is available, we ask that you book this run-through in plenty of time before the public defence. Our AV technicians will then go through the technical equipment in the room and advise on how to set it up for those taking part via Zoom.
A run-though is booked via: avsupport@oru.se or by phone at 3250, choose button 2.
AV support throughout the whole of the public defence, with the external reviewer or examining committee taking part by remote means
In order to book an AV technician to be in attendance at a public defence where an external reviewer or members of the examining committee are taking part by remote means, please email avsupport@oru.se. In your email, let us know the room, time and date for the public defence as well as the time and date for a run-though of the technology-side of things if this is required.
A webinar for a public defence with remote attendance is to be created by the school administrator in accordance with the following instructions (an instructional video is available in Swedish via the link below):
- Open a new incognito window in Chrome (Archive -> New incognito window)
- Insert the address: oru-se.zoom.us
- Log in using the log-in details sent to you separately (NB! Do not share account details with anyone other than the research administrator at your school)
- Click on Webinar -> Schedule a webinar
- Under Select a template choose ”Template” and name the public defence, click on Schedule at the bottom.
- On the next page, locate Invite panelists and click on Edit on the right-hand side of the same row. Insert the names and email addresses of those who will be actively participating the public defence.
- Under Invite attendees you will find the link that you need to send to attendants.
Link to instructional video, available with Swedish speech only: Hur man skapar ett webinar anpassat för digital disputation
A maximum of two public defences, with full AV support, can be completed per day; one in the morning and one in the afternoon. Get in touch with the school’s study and research administrators at an early stage in order to find out about available dates and to book a date for the public defence. Public defences with full AV support must be booked in lecture halls L2, F or C1.
A public defence with audience members taking part by remote means
The IT department is not responsible for making arrangements for audience members taking part by remote means. If you have such requirements, the school is responsible for arranging a link for audience members to use. Information on how this is done can of course be obtained from the IT department.
Information is obtained via: avsupport@oru.se or by phone 3250, choose button 2.