Reporting an offence
When should a complaint be filed?
If there is reason to suspect a student of disciplinary misconduct, the vice-chancellor should be promptly notified. The allegations must be based on objective observations. However the bar is set fairly low; suspicion with very little factual backing is sufficient for a complaint to be made.
Who files the complaint?
Every employee has a duty to file complaints on disciplinary matters.
What should the complaint contain?
The complaint which is submitted to the vice-chancellor should include the following:
- student’s name and civic registration number;
- an up-to-date extract from the study documentation system (LADOK);
- course syllabus and name and scope of the module, if applicable, on which the student is suspected of disciplinary misconduct;
- a clear and detailed account of the matter;
- any aids that have been used shall be enclosed. If the student is suspected of plagiarism, a print-out of the text which the student is suspected of having plagiarised shall be enclosed;
- details of the information, oral as well as written, given to students of the rules applying to the assignment at hand;
- rules of conduct, if applicable;
- notes from interview, if applicable, between the notifier and the student;
- an account of what consequences a possible suspension would have for the suspected student;
- details of whether an interpreter is needed in the matter; and
- witness accounts if there are any witnesses to the event.
What happens after a complaint has been filed?
If a complaint is sent to the vice-chancellor, it is investigated. The vice-chancellor cannot dismiss a complaint without first arranging for the matter to be investigated.
During the period from the complaint being filed until the decision by the vice-chancellor or the disciplinary committee, the student may attend teaching, exams and other activities at the university as usual. The vice-chancellor may however order the student’s suspension with immediate effect. An interim suspension decision shall have effect until the disciplinary committee has decided in the matter.