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School of Medical Sciences

I am a doctoral student

This page provides you with information about your doctoral education, as well as with links to different forms that you will need.

According to the Higher Education Ordinance, every student admitted to doctoral education shall annually establish an individual study plan (ISP). The plan should be established together with your supervisor within two months after you have been admitted. The individual study plan can be seen as a contract between you and the university about how your doctoral education is implemented. It is also an important planning tool for you and your supervisor and a way for the university to follow up on your studies. Your research plan and the general syllabus (ASP) is the basis for the planning of the ISP. The individual study plan must be signed by the doctoral student and the supervisor. Use the link below to find more information about the ISP, as well as links to the ISP template and a guide with examples to help you to fill it out.

Change/addition of supervisor

If you want to change, remove or add a supervisor, your principal supervisor must fill out the form found below and send it to the Director of studies, with a copy to the study and research administration.

Change of specialisation

If you want to change your specialisation within the subject area Medical Science, please fill out the form below and send it to the Director of studies for your school (Health Sciences or Medical Sciences).

Change of general syllabus

You follow the general syllabus which was valid on the day you were admitted to doctoral education. Should the general syllabus change during your study period, you may apply for transfering your studies to the newer general syllabus. Please fill out the form below and send it to the Director of studies

Change pace of study

Pace of study can mean either the planned or the actual level of activity, depending on the context. You cannot have a study activity lower than 50 per cent of full time. If you want to change your pace of study you need to fill out the application form below. Your supervisor shall submit the form to the Director of studies.

Extension of study period

If you want to request an extension of your study period, for example due to sick leave or parental leave, you need to fill out the form below and send it to the study and research administration. Please remember that you must also include a certificate from your employer or insurance office (not required if you are employed as a doctoral student at Örebro University). 


If you for some reason want to terminate your doctoral studies, you must report it in writing. Contact the study and research administration or the Director of studies for more information.

The general syllabus on which you were admitted states how many credits you need to take during your doctoral education to meet the degree requirements. Örebro University offers doctoral courses but you can also choose to attend courses at other universities or institutions. You will find the University's doctoral courses here.

Important to remember is that if you attend courses outside of Örebro University you need to apply for a credit transfer after you finished the course in order for it to count towards your doctoral education.

Below you will find links to doctoral courses within medical science at other universities in Sweden.

Mid-way review is a mandatory element in doctoral education. The mid-way review shall be held no later than when half of the doctoral study programme has been completed, i.e., after two years for full-time studies, or earlier if two papers have been accepted for publication in a refereed journal. The mid-way review is planned by the supervisor in consultation with the doctoral student and other supervisors, as well as with the specialisations coordinator.

Please note that Örebro University's PowerPoint templates and logos shall be used for your material presented at the mid-way review, they can be found here (ORU account log-in required).

Here you will find everything you need to know when you are approaching the end of your doctoral studies and it is time for your licentiate seminar or public defence.

Three weeks prior to the production deadline for the licentiate or doctoral thesis the doctoral student is responsible for sending the thesis for plagiarism check.

Reprint permission template for contacting journals prior to thesis production may be used by the doctoral student when asking for the relevant journals’ permission to reprint articles, including tables and figures as well as images, in their doctoral thesis.

Venues and refreshments

Degree certificate

A doctoral student who fulfils the requirements for a Doctoral degree or Licentiate degree shall, on request, receive certification of this from the University. More information and the form for requesting a degree certificate is available via this link.

If you have questions regarding the degree, please contact This is an email address

A licentiate degree on 120 credits (2 years full time studies) can be an independent degree or a stage on the road to a doctorate. The licentiate thesis will be defended at a public seminar.

On the University's central pages you can find more information about thesis production. For licentiate thesis there is a special front page template to download.

A doctoral degree of 240 credits (4 years full time studies) concludes with the thesis defended at a public defence. Remember to be well in advance when you plan your public defence. There is a lot to get done.

The proposal for public defence, complete with all appendices, shall be submitted in original version to the study and research administration 13 weeks - at the latest! - before the proposed date of the public defence. After being signed by the Specialisation coordinator and the Head of School, the proposal is sent by the study and research administration to the Records Office and thereafter administered by the Office for Academic Policy. Decision on the public defence are taken by the chairman of each faculty board (dean).

A ceremonial announcement event is organised by the school. The date, time and venue for the public defence of the thesis are then publicly announced and the thesis is made available to the general public. The ceremony is to be held no later than three weeks prior to the planned defence.


Here you can find contact information to persons involved in doctoral education at the School of Medical Sciences. If you have general questions or are unsure of whom to address, please contact the study and research administration.

Head of subject: Hans Hjelmqvist
Programme coordinator: Ignacio Rangel
Specialisations coordinator Biomedicine: Allan Sirsjö
Specialisations coordinator Medicine: Johan Jendle
Specialisations coordinator Surgical sciences: Hans Hjelmqvist
Director of studies: Julia König